Author Topic: Hosting invitational competition for the first time...NEED HELP!  (Read 150 times)

future_legend

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Hosting invitational competition for the first time...NEED HELP!
« on: September 20, 2019, 08:22:32 AM »
Hey All!

I'm the coach of Martinsville High School in Indiana and due to a change in our sponsoring organization, the amount of teams participating this year is in flux.  I want to encourage teams to return and new teams to join so I want to host a invitational competition in December.  I've never hosted a competition, so I'd be super grateful if you all could share any tips, advice or any other information you might think would help. Thanks!

zzzptm

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Re: Hosting invitational competition for the first time...NEED HELP!
« Reply #1 on: September 24, 2019, 11:11:54 AM »
1. Require that coaches proctor exams.
2. Make sure the entry fee covers the costs of test printing, scantron sheets, and award ribbons.
3. Make sure you have a solid program that can read scantron results and enter them into a spreadsheet.
4. USAD has (had?) a good program for tracking competition participants, but I never got it to work with the scantron that we had. Your mileage may vary.
5. Plan activities for the decathletes to do as you wrap up scoring. One idea is a math relay, where teams check out one question at a time, solve it, and, if correct, get to check out the next problem. Team with the most answered correctly wins the relay.
"Yeah, well... you know... that's just, like, uh... your opinion, man." - The Dude

The EDC

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Re: Hosting invitational competition for the first time...NEED HELP!
« Reply #2 on: October 02, 2019, 08:08:24 AM »
Message me if you'd like more information. :)
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zzzptm

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Re: Hosting invitational competition for the first time...NEED HELP!
« Reply #3 on: October 03, 2019, 03:23:37 PM »
Message me if you'd like more information. :)

Seriously. I am quoting this for truth!
"Yeah, well... you know... that's just, like, uh... your opinion, man." - The Dude

Dan

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Re: Hosting invitational competition for the first time...NEED HELP!
« Reply #4 on: October 04, 2019, 01:11:49 PM »
Hello: I see that zzzpmt has provided you some great ideas, I have a few more thoughts on hosting that may be helpful.
Last year was my first year hosting a competition. We had 22 teams arrive. I am still learning but went through a quick learning curve from the last experience.
1. If you are doing speech and interview, get your judges early, anticipate at least 10% will drop out the last minute. Try to have food for them.
2. Make certain the custodians of the school know well in advance which rooms you will be using, if you are going to provide team rooms, etc.
3. Try to have two or three data entry gurus, if you are using a spreadsheet with scantrons. Don't try to do this part yourself. That means two or three computers with each one responsible for parts of the competition. I tried to have everything on one computer last year, and we were about an hour late with awards.
4. Have runners/helpers to move the tests along and bring the graded tests to the score room. National Honor Society and Student Council organizations are always looking for community service, be certain to provide your volunteers with a certificate or something showing their hours. If you can - feed them.
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zzzptm

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Re: Hosting invitational competition for the first time...NEED HELP!
« Reply #5 on: October 14, 2019, 06:24:52 AM »
Regarding feeding, Chik-fil-a party trays can go a long way, and most everybody can eat them. Have a vegetarian/vegan help you in selecting appropriate options for people making that choice. Don't just give them double salad...
"Yeah, well... you know... that's just, like, uh... your opinion, man." - The Dude